Tours, crew, support acts, venues and contacts

These are the building blocks you reuse across shows. Create each once, then pick them from lists.

Tours

A tour is an optional container for a run of shows.

How to: create a tour

1. Open Tours and tap New tour.
2. Enter Name.
3. Enter Planned start and Planned end.
4. Add Notes if you like.
5. Save.

Link shows to a tour

Choose the tour in a show's Tour field (when creating or editing the show).

A tour page shows:

• Tour rollup: how many Shows, the Planned dates and the Actual dates.
• Lineup: the tour's support acts. Tap + Add support act, drag to Reorder, set each act's set
  start and end, or Archive one.
• Linked shows: every show on the tour.

Tip: Shows that follow the tour's lineup pick up its changes. A show whose support-act times you
set by hand does not.

Crew

The pool of people who travel.

How to: add a person

1. Open Crew and tap New person.
2. Enter Name.
3. Enter Role. It is free text, with suggestions.
4. Enter Phone and/or Email.
5. Optionally tick Core crew or Artist.
6. Save.

Core crew only decides who appears first in pickers. Artist marks the artist in the travel party.
Neither is a permission. Crew have no logins.

A person's page

The page shows their details, every show they are on, and their Personal link.

How to: give someone their personal link

1. Open the person under Crew.
2. Tap Create personal link.
3. Tap Copy link and send it (a messaging app works well).
4. Optionally tap Copy calendar link to send the calendar subscription.

One link covers every show that person is on, now and later. To take access away, tap Revoke link and
confirm. They lose access immediately. See Sharing.

Support acts

The opening acts, and the people who come with them.

How to: add an act and its people

1. Open Support Acts and tap New support act.
2. Enter Name (and Notes). Save.
3. On the act's page, under People, choose a person from your Crew list.
4. Enter their Role in this act.
5. Tap Add to act.
6. Optionally tap Make primary. There is one primary person per act.

The Lineup uses section lists the tours and shows the act is on, with position and set times.

Venues

How to: add a venue

1. Open Venues and tap New venue.
2. Enter Name, City and Country.
3. Enter the Address.
4. Check the Timezone. The default is Europe/Amsterdam.
5. Fill in Capacity, Phone and Website if you have them.
6. Fill in the Get-in address and note, and the Parking address and note.
7. Save.

A venue's page

Two tabs: Overview, and Play history (every previous show there). A Navigate link opens driving
directions. Crew get Google Maps and Waze buttons.

Tip: Aliases are the other names a venue goes by. They help match incoming mail and CSV rows to
the right venue.

Tip: The timezone lives on the venue. Every time on a show is displayed in it, so set it correctly
for venues abroad.

A website like venue.nl is saved as https://venue.nl.

Contacts

Anyone you might need to phone.

How to: add a contact

1. Open Contacts and tap New contact.
2. Enter Name and Role (for example Production manager).
3. Enter Phone and Email.
4. Under Linked to, choose a venue, a show, both, or neither (a general contact).
5. Save.

Crew see every contact linked to their show and its venue, each with Call and WhatsApp. Use search to
find a contact by name, role, venue, phone or email.

Archiving and restoring

Crew, acts, venues, tours and contacts all have an Archive button and an Active / Archive switch on
their list. Archived records disappear from pickers but stay on the shows they were already on.
Restore brings them back. Delete permanently exists only in the archive view and is refused while
something still depends on the record, for example a venue that still has shows.